2012 National Conservative Student Conference Frequently Answered Questions
When should I arrive?
You should arrive between 2:00 p.m. and 5:00 p.m. on Monday, July 30. The conference starts at approximately 6:00 p.m. at George Washington University in Washington, D.C. Parking is provided if you plan to drive but you will need to notify the conference director prior to the conference.
What time does the conference end?
We recommend flights depart after 9 a.m.on Saturday, August 4. You may depart in your car at any time that morning. There is no formal program on Saturday.
What is included with my fee?
Almost everything is included in your registration costs, such as your food (three meals per day), housing (5 nights in the dorms), tuition, materials, and other related costs. While books are sometimes provided, most are sold at the conference, so you will need extra money if you plan to purchase the speakers’ books to have signed.
What is the dress for the program?
During the day, you are asked to wear business casual clothing, and the dinner banquets are business professional dress. More details will be sent when the conference approaches.
How much extra money should I bring?
This depends on what you do because some students go out every night while others prefer not to. We advise that you bring some spending money for books that can be signed by the speakers. You will also need about $40 for transportation to and from the airport if you fly. Bring extra money if you anticipate going out frequently.
To which airport do I fly?
You should fly to Washington – Reagan National Airport (DCA) because it is closest to the conference site, but you can also arrive at Washington – Dulles International Airport (IAD) or Baltimore Washington International Airport (BWI) which are further away. Taxis are expensive from both airports, so you should use public transportation. More information about the options will come in the mail before the conference.
How will I get to and from the airport and the conference?
We do not provide students with transportation to and from the airport for this conference, but it is simple to arrive at George Washington University via Metro. You can also schedule a Super Shuttle van ride. More information and directions will be sent to you when the conference approaches.
What if I take the bus or the train?
Students can arrive at Union Station in Washington, D.C. and take the Metro to the conference site. More information will come when the conference approaches.
What are the activities during the conference?
During the day, you will listen to speakers and participate in question and answer sessions. Each evening will feature a dinner banquet. Following the dinners, we sometimes host informal bull sessions where you can chat into the night with some of the speakers and other students.
Will I have free time during the conference?
You will not have much free time in Washington since we provide you with a comprehensive program. You are free in the evenings after dinner (at about 10:00 p.m.) and many students go out and enjoy the town at that time each night. If you wish to have more free time in Washington, you need to come early or stay late. Young America’s Foundation is not able to make these arrangements for you.
Can I stay in the dorm extra nights before or after the conference?
No. Young America’s Foundation is only responsible for your accommodations during the specified times (Monday-Friday nights). You may want to arrange for extra time in Washington before or after the conference on your own. A hotel near the conference site is the Hotel Lombardy, which can be reached at (202) 828-2600. A less expensive hotel in downtown Washington is the Hotel Harrington which can be reached at (800) 424-8532.
What are the living arrangements?
Students will have one or more roommates of the same sex for the week in a dormitory at George Washington University. The registration form allows you to request roommates, and we will do our best to accommodate those requests. Linens are provided, although some people prefer to bring their own as the provided linens are small. Each room has its own bathroom. You may also want to bring your own towels and washcloths as the ones provided are very thin.
How many students are expected for the conference?
More than 200 full-time students are expected to attend the conference from all over the country, and Washington-area interns will also join us for dinner each night.
Is there a registration deadline?
Yes, the last day to apply is July 13.
Can I sponsor a student to attend this program?
Yes! Your generous tax-deductible gift of $2,000 will allow Young America's Foundation to host a student at this program who could not otherwise attend. You can designate a specific student you know to attend, or sponsor a student who is receiving free tuition as a result of financial need. For more information about these and other sponsorship opportunities, please contact Young America's Foundation Vice President Richard Kimble at email@example.com or call him at 800-USA-1776.
Is financial aid available for students?
Yes – a limited number tuition is available for students with demonstrable financial need. You will need to complete a brief essay demonstrating your financial need in order to be considered for this request.
What if I have other questions?
You will receive information in the mail when the conference gets closer about what to wear, what to expect, what is on the schedule, and how to arrive at the conference site. Also feel free to contact Katie at (800) USA-1776 or via email at firstname.lastname@example.org with any other questions you have.
What are the terms and conditions of the conference?
a) I understand that I am applying for a limited amount of space at this conference and I may not be chosen to attend. I need to notify Young America's Foundation by July 13, 2012 at 5:00 p.m, EST if I need to cancel for any reason. I will not be charged unless I am chosen to attend. There are no refunds for the conference fee after the cancellation deadline. These terms are subject to change.
b) I must attend all sessions of the National Conservative Student Conference. If I do not attend all functions, I will be charged the full cost of the conference and/or event(s), including the hotel, food, and conference costs, which total $2,000 per attendee. Except in case of emergency, I must notify Young America’s Foundation by July 13, 2012 at 5:00 p.m. EST of my inability to attend or I will be charged the supplemental fee since it is too late to give my spot to another student.
c) I understand that the conference fee is not refundable if I cancel after the cancellation deadline, unless I send another student to take my place.
d) I understand I will be assigned roommates for the conference. I may request preferred roommates of the same sex, but there is a chance I may not be able to room with them. If I want to guarantee a room to myself or ensure specific roommates, I will be completely responsible for notifying Young America's Foundation of my plan before July 13, 2012.
e) I agree to abide by all rules and instructions of Young America’s Foundation and The George Washington University, and to obey all laws. I agree to notify Young America’s Foundation’s staff immediately if a problem arises during the conference.
f) Young America's Foundation uses real photos, videos, and quotes from our students for promotional purposes and to further our mission. By attending this program, I consent to the use of my photo, written evaluation statements, and video in any Young America's Foundation materials.
g) I understand that I will not be charged anything if I am not chosen to attend this conference.